STU Seeks Public Comments on Monetary Fund Management Measures
The Finance Office has revised the STU Monetary Fund Management Measures based on the implementation of the trial version (STU Document [2017] No. 161) and is now seeking public comments on the draft.
Suggestions and feedback should be submitted to o_cwc@stu.edu.cn by June 9, 2026.
How to Submit Feedback
Suggestions and feedback should be submitted to o_cwc@stu.edu.cn by June 9, 2026.
Summary of the Draft
The draft consists of 8 chapters and 27 articles:
Chapter 1 — General Provisions (Articles 1–3): Defines monetary funds as cash, bank deposits, securities, zero-balance account credit, and other monetary funds. The Finance Office is the primary financial authority responsible for implementation.
Chapter 2 — Post Setup and Responsibilities (Articles 4–7): Establishes separation of duties between cashier, accounting, and bank reconciliation roles. Cashiers cannot concurrently handle auditing, file keeping, or ledger registration. Regular job rotation is encouraged.
Chapter 3 — Approval Authority and Procedures (Articles 8–10): Implements tiered management for payment approvals. Payments within budget follow the STU Expenditure Management Measures. Routine payroll disbursements follow delegated authority.
Chapter 4 — Cash Management (Articles 11–13): Adopts zero cash inventory management. Cash receipts must be deposited on the same day. Private slush funds (“little coffers”) and off-book accounts are strictly prohibited. Daily cash and POS balance reconciliation is required.
Chapter 5 — Bank Deposit Management (Articles 14–19): Governs bank account opening, modification, and closure. Issuing bounced checks or transferring accounts to third parties is prohibited. The “School-Bank Link” settlement system requires dedicated management with separate payment and review positions holding individual U-shields and passwords.
Chapter 6 — Bank Notes and Seal Management (Articles 20–23): Blank bank notes are kept by cashiers with detailed ledgers. Voided instruments must be stamped and archived. Financial seals, invoice seals, and official chops are kept by designated personnel. No single person may hold all payment seals.
Chapter 7 — Supervision and Inspection (Articles 24–25): Covers security facilities, internal checks, fund completeness, compliance of operations, seal custody, and note management. Issues found during inspection must be corrected promptly.
Chapter 8 — Supplementary Provisions (Articles 26–27): The interpretation authority rests with STU, carried out by the Finance Office. The measures take effect upon issuance, replacing the trial version (STU Document [2017] No. 161).
Source: Finance Office (OA Notice)